Support for Serial Numbers: Issuing Goods with Serial Numbers

The LoMag warehouse program depending on the number of options of serial number options such as 'Global service' or 'for items' has four ways for issuing goods including S/N support. In this manual, we will discuss all these methods and ways by considering Samsung Galaxy S6 item, which was defined in previous manuals.

1. Issuing Goods with a Specific Serial Number

In order to issue goods with a specific serial number, click on the 'New Goods Issued Notes' document icon. A new window will appear in which the document data should be filled in. To add a product with a specific serial number, simply click on the 'Add S/N' icon. This will display a window with selection of serial numbers.

Attention! This button is only available if the user has the option of handling serial numbers globally.

This will open a new window in front of user screen. In the new window, enter the serial number of the item and add it to the list by clicking the button . After entering all the serial numbers in the list, click OK button. For the S / N reminder of the Samsung Galaxy S6 product, a window with a list of 'Serial Number' has been added.

In this way, we have added five pieces of the Samsung Galaxy S6 to the list of the GRN document, which correspond to the N / S introduced by us. The parameter values of the item can be changed by using 'Edit' tool.

2. Issuing Goods Specifying the Goods and its Serial Number

The second way to place a product in the GIN document is to specify its name and N/S support as well. For this purpose, click on the 'Add' icon and the window for adding the item will be appeared in front of user screen.

From the list of goods, choose Samsung Galaxy S6 item. After selecting it, the current delivery preview will be displayed. To enter the desired N/S support in the document, use the 'Serial Numbers' button.

In the selection window of the serial numbers, enter the desired value and click the 'Add' button to enter into the list. When the list is filled by us, confirm the value and click OK button. In order to display the preview and selection of deliveries in the GIN window, we are using one serial number from the OB document and two from the GRN1/19 - M1 document.

In the screenshot below, you can see that the quantity has changed from one to three (because we introduced 3N/S). In the preview and selection of deliveries, you can see that 1 piece of the file has OB document location, and two from the document GIN/19 - M1. This is closely related to the N / S values that we have entered.

If all parameters are matching then use the OK button, which will add the item in the document.

3. Issuing Goods Specifying the Goods and Selecting S/N from the List

In the third method of adding goods with a serial number in the document, open the GIN document as before, then use the 'Add' button and select the Samsung Galaxy S6 from the drop-down menu.

The window from the previous example will be displayed. However, the important difference is that in the preview of the selection of deliveries, it is necessary to define from which specific deliveries we want to deliver the items. If it is not done - the program will automatically allocate the quantity of the goods issued starting from the oldest document to the latest one. In our example, in the first document (OB), we added 5 pieces of the phone, 2 pieces from GRN document, and then 4 from another GRN document. By entering the number of 11 in the field, the LoMag stock program automatically locate in accordance with the order of receipt of items in the warehouse that will set 5 items issued from the document OB (the oldest document) and 6 pieces from the next documents in GRN.

The program allows selection of how much goods from a given document / delivery should be issued to the customer. To do this, double-click the left mouse button in the edit column for the appropriate document and set the desired value. In the example below, we can manually edit individual deliveries; By setting the value of 1 piece for the OB document, and 2 for the GRN1 document. The program automaticaly recalculated the total quantity of the items delivered to 3 pieces.

After entering the appropriate quantities for delivery through the editing tool, press the OK button. This will display a window in which you can select which N / S from a given delivery to be placed in the document.

3.1 Selection of Serial Numbers

In the upper part of the window you can enter the serial number code. This will enable the software to find it within the list. As a result, program will highlight the selected serial number.

To add the filtered N/S number, press the next icon. It will move the row from the left column to the right. After moving any serial number from the left column to the right - pay attention to the messages displayed under the second column.

In our example, the program informs us that too small quantities have been declared and the serial numbers from the OB document are included - which we have declared in the window of adding goods released from the warehouse.

Another way to select N/S and move it to the right column is to select it with the left mouse button, it will then highlight the row in blue. In order to transfer it to the right column, use the 'Next' button as we did before.

For our example, we moved the 'Serial Number 1' from the OB document to get rid of the erroneous N/S message for the given delivery. LoMag software automatically calculates that the value of the declared quantity of goods delivered from a given document is consistent with the entered serial number. The program when verifying the correctness of N / S declared in the GIN from the warehouse for the oldest document checks the next analysis. In our case for GRN1/19-M1, where 2 pieces were introduced. The message under the right column no longer informs us about the lack of N/S for the BO document, but informs us about the too small quantity for the serial numbers from the GRN document.

By adding another serial number from the GRN document with the 'Series 3' code. We have fulfilled the conditions of the previously declared goods having S / N from the given deliveries. Under the right column you can see a confirmation in green with the text 'OK'. By clicking the OK button (which was previously inactive - due to incorrect values in the right column), the item will be added to the GIN document as described above.

3.2 Advanced Options when Choosing N/S

The LoMag software allows you to select all numbers from a given delivery. To use this option, click on the drop-down menu at the left side of window and select the delivery number.

After selecting the delivery number from the drop down menu , click on the 'Select numbers from' button, it will result in gray marking of all serial numbers from the given delivery. Moving them to the right column takes place in the same way as described above.

The LoMag software allows the users to mark all serial numbers. For this purpose, use the 'select all' button in the left column. In order to transfer them to the right side, use the button as in the above instructions.

Using the 'Assign Automatically' button will result in a template transfer of S/N codes from the left column to the right in correct way. Serial numbers will be collected for a given delivery from the oldest to the latest. After selecting this option, the button will not be active again.

Note! Even if one serial number has been moved to the right column, through this or using other options, then this button will be inactive.

3.3. Removing too many S/N from the Document

Sometimes it may happen that we have added too much S/N to the document for a given delivery. The program will inform us about this information under the right column.

If you want to get the correct amount of goods from OB, you need to transfer the excess S / N codes to the left column. To do this, select the serial number that you want to remove from the document with the left mouse button in the right column and then use the 'back' icon, which will move the row to the left column. If all data is correct, use the OK button, it will add the item to the GIN document.

4. Issuing Goods by Importing the list

The last way to deliver goods from N / S is to import the list in the window of the GIN document. To do this, click the 'Import' icon. A window is displayed asking if the imported data supports serial numbers, please confirm this information by clicking the 'Yes' button.

In the window responsible for the import of goods, we will use Microsoft Excel file by clicking'Upload list of entries from Microsoft Excel' button and selecting it from the hard disk of your computer.

The following is an example of importing the file for the document. According to previous manual, we have defined one serial number from the OB document and two S/n from the GRN document.

After loading the sample file, the import window will be updated. If all the columns match and are appropriately assigned to the value, use the bottom button 'Import enteries-add new lines to the document', that will import the data into the LoMag software. In our example, the same product was imported three times, i.e. Samsung Galaxy S6 - therefore, the program will inform us that one item has been added in the GIN document.

But remember one thing, each of the column must match with the information of the existing item. Serial number, item code, item name, unit and unit price must match with the existing list of Samsung Galaxy S6, otherwise it will create error.

The imported goods by users are visible in the GIN document. In order to check the correctness of imported S/N support, use the edit option, and check how many serial numbers come from the given delivery.