This tool is useful when renting items or assets to a contractor for an extended period and settling the rental weekly or monthly.
Select the device you want to rent and go to Edit
Go to the Rental tab.
We now need to define how we will handle billing. In the Default settlement unit field, we select whether billing will be based on minutes/hours/days. Next, we set the price for e.g. one day of rental in the Default net price field. We can also define a deposit amount for the rented item in the Default net deposit field. Then, we specify the Service name on Invoices. Finally, click Save.
Proceed to create the rental record:
Select the contractor, rental start date, and return date. Add the device with quantity 1 and save. This procedure is described in detail in the Rental Module guide.
Now it’s time to settle the rental for part of the month. Go to Rental Invoice Wizard. Select the contractor and the settlement date. Then click Next.
Select the relevant rental entries for that contractor and continue.
In this window, you can choose how the service name will appear on the invoice generated from rentals. You can either use the service name from the item catalog (or a default label like “rental service”), or enter a custom format using @Item as a placeholder for the item name. Once selected, click Generate document to create the invoice.
The invoice has been generated. Example shown below. Then click Save and close.
The invoice may include multiple items. If the same contractor rented another device, a separate rental record must be created for that person with the additional item.
Create another rental record (make sure it's for the same contractor!).
Return to Rental Invoice Wizard, which will now include multiple rented items for the same contractor.
Select the contractor and the settlement date, then click Next. After that, choose the rental records associated with the selected contractor and proceed. Now choose how item names should appear on the invoice. The default is the name from the item card, but you can customize it. Then generate the invoice.
The invoice is generated. The example below shows that multiple products were included.
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